Certificates (for former students)

 Regarding certificates for graduates, etc. for which the application is received after July 1, 2019, the prescribed issuance fee will be charged with consideration for beneficiary’s burden and operation costs. The fee is 500 yen per copy (either in Japanese or English).
 In addition, an application for certificates in person at the responsible office of KIT or by mail will no longer be accepted, but instead the applicants need to make an application via the certificate issuance application web page.

[Application for certificates by current students]
Current students can use an automatic certificate issuance machine.
For more information, see Certificate Issue Current Students

Notes

In-person applications or applications by mail, phone or email will not be accepted.
The certificate issuance fee can be paid only by using a credit card or convenience store payment method.
Certificates cannot be issued immediately. Confirm the days required for issuance, and carry out the application procedures well in advance, so as to be able to meet the deadline designated by your place of submission.

Identification documents

Upload image data of your ID card (e.g. driver’s license, health insurance card, or passport) on the certificate issuance application web page for proof of identity.
Prepare in advance the image data using a smartphone, digital camera, scanner, or other means.
* Usable file format
Image data: JPG/PNG/PDF
File capacity: Up to 2 MB per file

Information

  1. Application method
  2. Costs required for the issuance of certificates
  3. Number of days required for the issuance of certificates
  4. Operating hours
  5. Handling of personal information
  6. Inquiries
  7. Syllabus (after AY2012)

To the page top

ページトップへ↑

1. Application method

Due to server maintenance, you cannot apply for a certificate on the following dates.
We apologize for any inconvenience this may cause and greatly appreciate your understanding.

Date and time of suspension of web application for certificates:
About one hour anywhere between 10:00 am and 1:00 pm on Wednesday, March 25, 2020

◆Make an application via the web page address.
https://s2.g-sb.net/kit/app_stinfo/
(By clicking on the above link, you will be directed to an external website.)

Flow from application to issuance
  1. Enter school register information on the above web page.
  2. Select the type of certificate and the receiving method.
  3. Fill in the applicant’s information, delivery address and other information, and upload a photo file of an identification card (e.g. driver’s license, health insurance card, or passport) for proof of identity.
  4. Make a payment for the fee. (Only a credit card or convenience store payment method can be used.)
    After payment is completed, the number of certificates applied for or the receiving method cannot be changed or canceled.
  5. After payment is confirmed, a certificate will be created. The number of days required for issuance depends on the type of certificate.
  6. The certificate will be delivered using the receiving method selected in step 2
Delivery method
Delivery by mail
 Once the certificate is created, it will be mailed to the delivery address you provided.
Delivery in person at the responsible office of KIT
 Once the certificate is created, a notice will be sent to the email address you provided. When receiving the certificate, bring your ID card (e.g. driver’s license) for proof of identity.
To the page top

ページトップへ↑

2. Costs required for the issuance of certificates

◆Applicable persons
 Former students, early leavers, etc. (including those who were non-degree students). However, regular students who have graduated within the current academic year are excluded.
◆Issuance fee
 500 yen per copy (either in Japanese or English)
◆Postage fee
 If you wish to receive the certificate by mail, the following postage fee will be required in addition to the issuance fee.

Domestic address

Mail service Fee
Regular mail 140yen
Regardless of the number of certificates issued, 140 yen will be uniformly charged per application
Express mail 430yen
Regular mail fee + Express mail fee of 290 yen
Letter Pack Light 370yen
A tracking service is available. The certificate will be delivered to your mailbox. The number of delivery days by Letter Pack Light is generally the same as that of express mail, but it may take about one more day to deliver depending on the delivery situation.

※For delivery days, see Japan Post’s website(https://www.post.japanpost.jp/index.html

Overseas address Delivery to overseas addresses will be separately handled by EMS
(Express Mail Service).

Zone Fee
First Zone: Asia 1,400 yen
Second Zone: Oceania/North America /Central America/Middle East 2,000yen
Second Zone: Europe 2,200yen
Third Zone: South America/Africa 2,400yen

*Notes*

  • Note that paid issuance and postage fees cannot be refunded.
    To the page top

ページトップへ↑

3. Number of days required for the issuance of certificates

 It takes about the following number of days (excluding closing days, such as weekends and holidays, and the number of days required for delivery) to issue a certificate after payment is confirmed.
(Regarding certificates for which payment of fees is confirmed by 12:00 am on the day, the issuance process will start on the following business day.)
 However, it may take additional days to issue the certificate for those who enrolled in KIT before 1992 or to issue it during busy periods. Allow enough time for the application.

Type of certificate Number of days required
University Transcript 2days
Undergraduate Graduation
Certificate/Certificate of Completion
2days
Certificate of Degree Conferred 3days
Certificate of Credits Earned 4days
Certificate of Enrollment/Certificate of Completion of
Required Doctoral Coursework
3days
Certificate related to Architecture License Exam 2days
Certificate of Academic Achievement 10~14days
Certificate of Credits Earned in Chemistry/
Museum Curator License
4days
Certificates other than the above (* 1) 7~10days
Certificates for non-degree students
(e.g. research students, credited auditors, etc.)
7~10days

(※1): “Certificates other than the above” may not be available. Inquire in advance whether your desired certificate can be issued via email (gakucert[at]kit.ac.jp; change [at] to @).

*Notes*

Since certificates are made of anti-falsification paper, they will not be sealed in principle. If sealing is required by your place of submission, indicate such fact in detail in the remarks column in “2. Selection of Type of Certificate/Selection of Certificate Receiving Method” on the web application page.
A certificate will be issued bearing the name of the person at the time of graduation. It is not possible to issue a certificate bearing a different name for a person who has changed his/her name.
To the page top

ページトップへ↑

4. Operating hours

* In-person applications will not be accepted.

Monday – Friday: 8:30 am – 12:00 pm / 1:00 pm – 5:00 pm
  * 8:30 am to 7:30 pm from Monday to Friday only during classes period

Closing days:Saturdays, Sundays and holidays
     Summer holiday (The schedule will be posted on KIT’s website as soon as it is decided.)
     New Year holiday (December 29 – January 3)

* Click here for more information about semesters, closing days, etc.

To the page top

ページトップへ↑

5. Handling of personal information

 The personal information obtained from you will be used only for paperwork related to the issuance of certificates and will not be used or disclosed for any other purposes.

To the page top

ページトップへ↑

6. Inquiries

Educational Affairs Office, Records and Certification Section
Kyoto Institute of Technology

Matsugasaki, Sakyo-ku, Kyoto 606-8585 Japan
TEL: 075-724-7117
E-mail: gakucert[at]kit.ac.jp(change [at] to @.)

* KIT uses the domain “@kit.ac.jp” or “@edu.kit.ac.jp” when giving any notice to you. The domain designated reception setting should be adjusted to permit the reception of email from the above domains.

To the page top

ページトップへ↑

7. Syllabi (after AY 2012)

Past syllabi (after AY 2012) can be searched on the following site:
https://www.syllabus.kit.ac.jp/

If you need a copy of any syllabus before AY2012, contact the email address
(gakucert[at]kit.ac.jp; change [at] to @).